ABOUT US
You may also apply here:
coffeecontracts.com/careers
Coffee & Contracts is a subscription service and community for real estate agents, helping them grow their business on Instagram. As a new and growing company, this is an exciting opportunity to join a team that is passionate about helping others succeed in the real estate industry.
We are seeking an Executive Assistant who will be responsible for managing the CEO's emails and calendar, assisting with personal tasks, and handling project management for C&C, including coordinating with vendors, partners, and contractors. Additionally, the Executive Assistant will help manage the C&C team and provide support as needed, proofread content for accuracy and consistency, and provide customer support.
We are looking for someone who has great attention to detail, loves Canva and marketing, and has an understanding of residential real estate. The ideal candidate should have experience in project management, be able to research and find solutions to problems independently, and be able to assist with Instagram and Canva tasks as needed. This is a fast-paced role that requires the ability to handle small, odd tasks as assigned, act as a liaison between the CEO and other team members, and assist with event planning and coordination, such as organizing company retreats and team building activities. If you are a proactive, organized, and adaptable person who is excited to join a growing company, we would love to hear from you.
You must be at your computer and available during normal work hours: Monday - Friday from 9:00 am to 5:00 pm EST.
Living near either the St. Petersburg / Tampa, Florida area OR near San Diego, California is not required, but it is a plus.
RESPONSIBILITIES
→ Manage the CEO's emails, calendar, and schedule appointments
→ Assist with personal tasks, such as booking travel arrangements and sending gifts
→ Manage the C&C team and provide support as needed
→ Handle project management for C&C, including coordinating with vendors, partners, and contractors
→ Load content into Airtable each month and ensure that all content is organized and up-to-date
→ Proofread content for accuracy and consistency
→ Provide customer support as needed and ensure that all inquiries are addressed promptly and professionally
→ Handle small, odd tasks as assigned
→ Research and find solutions to problems independently
→ Assist with Instagram and Canva tasks as needed
→ Assist with financial tasks, such as managing invoices and expenses
→ Act as a liaison between the CEO and other team members, ensuring that communication is clear and consistent
→ Assist with event planning and coordination, such as organizing company retreats and team building activities
YOU'LL BE USING
- Asana
- Airtable
- Canva
- ConvertKit
- FloDesk
- Zapier
- HelpScout
- Google Calendar
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Application Question(s):
- Please answer the following question as if you're responding to a C&C Member
C&C Member: "I am ready to post my reel, but how do I change the cover photo?"
You reply...
- Please answer the following question as if you're responding to a C&C Member
C&C Member: "I am trying to remove the background of my photo in Canva. How do I do this?"
You reply...
- Please record a quick video introducing yourself and tell us why you'd be a good fit for this role.
Work Location: Hybrid remote in Tampa, FL
