As part of the company’s unprecedented growth and expansion, Moderna is taking an important step in the evolution of the organization in building a world-class, international Global Business Services (GBS) center based in Warsaw, Poland. The Global Business Services center will house talent in Finance, Pharmacovigilance, HR, Digital, Procurement, Supply Chain, Compliance among many other functions as it builds a foundation for shared services, internationally.
Senior Associate, Vendor Master Data is part of global and international procure to pay and procurement community. This role will primarily be responsible for managing the vendor master maintenance and onboarding process for Moderna’s global operations, ensuring the accurate processing and maintenance of vendor details as well making sure that all vendors follow Moderna’s policies and procedure. The role will also focus on performing various control and reporting activities, standardizing the VMD process and implementing solutions to continuously enhance colleagues and vendor experience.
The successful candidate must be comfortable challenging the status quo, driving change, managing through uncertainty and supporting a high growth fast paced organization.
We work collaboratively as a team, we are relentless in the pursuit of excellence, we are curious and will boldly challenge the status quo if we can provide a better way, and we aim to strike a balance between process efficiency, effectiveness, and controls and compliance. We are committed to delivering accurate, timely and insightful financial information with a high level of customer service, while striving to continuously improve our processes to help scale our operations to support future growth.
Here’s What You’ll Do
On Operational Excellence:
Onboard suppliers including required vendor due diligence checks and validation of supporting documentation
Maintain Vendor Master data base (e.g. vendor extensions, changes to existing records in SAP, clearing of inactive and duplicate vendor records)
Provide day-to-day support to internal and external stakeholders in Vendor Master Data processes
Provide one-on-one/ group training and support for system users
Ensure compliance with Vendor Master Data, Procurement and Finance related processes and controls (e.g. SOX), identifying opportunities for improvement, and supporting their implementation
Provide data for internal and external audit
Support implementation of vendor master data systems / applications, take part in testing, in order to create a truly digital and efficient system environment
Support Manager and broader community with the rollout, optimization and administration of process improvement projects as needed, many of which have cross-department, company- wide impact
Prepare/ update process documentation and work instructions (e.g. SOP)
Perform ad hoc Purchase-to-Pay functions and other analysis as needed
Additional duties may be assigned if these new tasks and responsibilities correspond with the scope of the role and the incumbent’s abilities and qualifications. Remuneration remains unaffected by such re-assignment of tasks
On People and Stakeholder Management:
Collaborate with various internal stakeholders and vendors directly to share Moderna’s requirements, process standards and ensure all data recorded is sufficiently supported with vendor documentation
Prepare various analysis for stakeholders, leadership and reporting purposes
Support positive interactions with external vendors, including facilitation of vendors onboarding process and preparing instructions to vendors
Respond to vendor and business inquiries
Close cooperation with Digital to make sure the tools are working as per the design
Here’s What You’ll Need (Minimum Qualifications)
Bachelor’s degree
2+ years’ experience in vendor master data process in a GBS or BPO environment preferably in Life Sciences/Health Care industry
Experience with financial systems including SAP, Ariba and Open Text
Excellent English skills, both written and verbal, Polish is a nice to have. Additional languages are a plus
Here’s What You’ll Bring to the Table (Preferred Qualifications)
Solid organizational skills and ability to balance multiple priorities in a dynamic environment
Team player with strong management skills
Strong written and verbal communication skills for communication to internal customers and external vendors
Ability to own/manage respective responsibilities and work with limited daily direction
Proactive and solutions-oriented with a strong service mindset
A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.
Moderna offers personalized benefit programs and well-being resources as unique as our global workforce so employees can do their best work.
We recognize and appreciate your diverse needs and interests and do our best to support you at work and at home with:
Quality healthcare and insurance benefits
Lifestyle Spending Accounts to create your own pathway to well-being
Free premium access to fitness, nutrition, and mindfulness classes
Family planning and adoption benefits
Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, and a discretionary year-end shutdown
Educational resources
Savings and investments
Location-specific perks and extras!
The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.
About Moderna
Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.
By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.
Moderna is a smoke-free, alcohol-free and drug-free work environment.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!
Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.
Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.
Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the Talent Acquisition Partner or contact the Accommodations team at leavesandaccommodations@modernatx.com . (EEO/AAP Employer) #LI-AK2
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